Administrative Assistant

Position: Administrative Assistant
Closing Date:June 6, 2013
Location:Grande Prairie, AB
Job Category:North American Business Unit
Reference #:AMINGP2013

General Description: Intermediate level administrative position offering support to one or more individuals or departments. 

General Operational Support

         Greet visitors in a courteous, friendly, manner and direct them to the appropriate personnel

         Answer all incoming telephone calls and direct them accordingly

         Assist with Accounts payable, preparing purchase requisitions and input PRís and invoices into an excel spreadsheet

         Entering data into company system for tracking

         Help organize shipping and receiving paperwork.

         Order office supplies, equipment etc. for the office

         Provide administrative support to other administrators, supervisors and managers

         Maintain and update manuals and filing systems.

         Draft various letters and memos.

         Work on specialized projects requiring strong clerical skills.

         Perform other general duties as requested. 

HSE Specific Support

         Employee Safety Files: Maintain and update filing systems

         Orientations:  Safety Manual Presentation, 5 S Program, JSAís, Core Values, Journey Management etc.

         Minimum Training: 16 Minimum Training (16 Internal Tesco Courses)

         Medical Appointments: Schedule Pre-employment testing

         Coordinate 3rd Party Training: Forklift, Crane, 1st Aid, H2S, Smith etc.

         Log Books: Track and update filing systems

         Alerts: Stop Works, Early Learning Bulletins, etc.

         Safety Meetings: Track and update filing systems

         8 min Point Notifications/Perillon: Entering data into system for tracking

         Training Matrix: Entering data into system for tracking

         QHSES Monthly Activity Report 2011: Month End Report. 

Qualifications

         Excellent verbal & written communication skills

         Well organized, able to perform multiple tasks and stay focused with regular interruptions

         AP/AR experience is an asset, HSE admin experience is an asset. 

         Work well under minimal supervision

         Advanced skills in Microsoft programs such as Excel, Access, Word, Windows Explorer and Internet Explorer

         Self-motivated/lots of initiative

         Flexible & adaptable, friendly and approachable

         High school diploma

         May have an equivalent combination of related work experience and education

         Post Secondary administrative Certificate is an asset

 

If you would like to join a team of global leaders in the design, manufacture and service of technology based solutions for the upstream energy industry, submit your resume in confidence using the online application form, before June 6, 2013



Note: if you are unable to submit your application on-line, please print and complete the on-line application form and fax it to Human Resources at (403) 723-7826.

All applicants are thanked in advance, only individuals selected for an interview will be contacted. Tesco retains resumes for 6 months should future opportunities arise. Please notify us if you prefer not to have your resume retained.